By Jared Lee
Relocating or moving a business or a home to a different location is considered to be a major stressful event in an individual’s life.
4-6 months before relocation:
Before deciding on the office relocation, it is important to understand the basic objective behind relocation.
If the objective is to reduce expenditure, then the solution is to reorganize the way the business is functioning rather than relocating. Even a simple restructuring can reduce the costs significantly over a period of time.
If the objective is to expand the business, then relocation to a more spacious location is the solution.
Once the new office premise is located, it is important to determine the layout of the new facility.
Information about the possible date of relocation should be communicated to all the employees in the organization.
It is important to obtain necessary permits, and also apply for new telephone and fax numbers.
2-4 months before relocation:
Professional packers and movers should be contacted and a detailed relocation plan should be chalked out.
The entire internet, telephone and other communication connections should be properly examined.
Place orders for office furniture, desks, chairs, computers, photocopiers and other necessary equipment.
1-2 months before relocation:
This is the time when the entire plan should be discussed with the employees. Every individual should be handed over a responsibility.
The time can be utilized to segregate useless items from useful ones. Useless items and materials should be disposed off properly.
Change of address and telephone numbers should be duly communicated to all vendors, distributors and customers. At the same time, these details should be updated in the office website.
All financial records should be updated. Important files, checks and documents should be properly arranged at one place.
All furniture, communication services and equipment should be properly installed and an inventory has to be made.
New stationery should be ordered.
One week before relocation:
This is the most hectic period. All office desks should be emptied into cartons that have been labeled. Items have to be placed in their respective cartons.
It is important to reschedule important meetings to a later date.
Electronic equipment should be properly uninstalled, packed and relocated to the new facility.
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